Basics of Exporting and Logistics – How to Export Goods Overseas
Whether you are new or experienced in exporting, there are seems to always be areas of exporting that may confuse or not be completely clear to the Exporter. For new-to-export Exporters, it could be the Inco terms between seller and buyer, what mode of shipment is best, or documentation/legal issues. For experienced Exporters, it could be a lack of understanding on how to label their cargo to meet a requirement in a country they haven’t shipped to yet, what the optimal routing is to meet their buyer’s requirements, or the best airport/seaport to ship to in order to reduce costs and transit time.
Shipping Your Product Overseas
Handling and Determining Method of Shipping Talk to your freight forwarder for their advice on whether you should ship by sea, air, rail or a combination of two modes (multimodal). There are many considerations when selecting a method of shipping and specifying the handling of your shipment.
If you are shipping by Sea, we will need to know what type of service you require:
- Consolidation: Also known as buyer’s consolidation, if we are going to consolidate cargo for you at our warehouse and then ship everything out together in an LCL (less than container load) or FCL (full container load) method. For this mode, we need to know if you are going to deliver the cargo to one of our warehouses or if we are picking up the cargo from each supplier. If we are picking up the cargo, we need to know the full pickup address of each location and cargo details.
- LCL (less than container load): This mode is when we are shipping your cargo in a consolidated container with other shipper’s cargo. We need to know if we are picking up from the supplier or if you are delivering the cargo to our warehouse.
- FCL (full container load): We need to know if we are delivering the container to the supplier, we need to know the full address and whether it is a business or residential location. We also need to know if you require an overnight drop of the container. Please keep in mind the container will be sitting on a container chassis which makes the bottom of the container 4 feet off the ground.
- RORO (roll-on roll-off): this is generally used for cargo that is drivable and sometimes static (not rolling) and is oversized for containers.
- Heavy-Lift, Break-bulk or Project Cargo: if you have oversized, out of gauge (OOG), and/or complex requirements, we will need to know complete details of the project including cargo details and the start date of the project.
If you are shipping by Air, we will need to know:
- The full name and address of the shipper in order to determine if they are a “Known Shipper” . If the shipper is a Known Shipper, then the freight forwarder will be allowed to ship your cargo on a Passenger Aircraft which in many circumstances is less expensive than shipping on an All-Cargo Aircraft (Freighter)..
- The full address of the cargo location(s), or if you are delivering to our warehouse, please specify this in your request.
Documentary Requirements
In order to determine what documents are required for the country you are exporting to, and how those documents must be written, please contact us. Some countries require certain documents to be legalized or attested, while others simply require a commercial invoice/pro forma invoice, a packing list and possibly a certificate of origin (COO). Additionally, if the shipment is on an L/C your freight forwarder must be aware of the details of the L/C so they can meet the L/C’s requirements. Certain countries have very stringent requirements on how these documents are to be written, and we are here to verify with our overseas partners who are experts in their respective country, on how those documents are to be written.
Packing Your Products for Shipment , Exporters should keep four potential problems in mind when designing an export shipping crate: breakage, moisture, pilferage and excess weight. View these tips on product packaging for overseas transport. If you need packing services, the more specific you are on exactly what services you need, the faster we can respond with accurate pricing. Some countries have strict requirements on the type of wood that can be used in pallets or packing of cargo.
Labeling
Learn how to correctly label your shipments to ensure your buyer does not have customs delays at destination because of improper labeling. Certain countries have very strict requirements on how cargo must be labeled.
Insuring Your Shipments
damaging weather conditions, rough handling by carriers, and other common hazards to cargo make insurance an important protection for exporters. Although sellers and buyers can agree to different components, coverage is usually placed at 110 percent of the CIF (cost, insurance, freight) or CIP (carriage and insurance paid to) value. We offer ALL-RISK and TOTAL LOSS insurance policies for all modes of transport.
Personal Effects Shipments, Samples and Gifts
For some general considerations and useful links, contact your shipper for directions related to private shipments. Some shipments that are samples can be shipped as Personal shipment, depending on the commodity, value, size and destination